Circulation Policy

Circulation Policy


The basic purpose of the Colon Township Library System Circulation Policy is fourfold:

  1. To make materials widely available.
  2. To provide maximum use of the materials collection.
  3. To facilitate requests for materials.
  4. To provide uniform policy for the retrieval of overdue materials.

Eligibility of Use

The library will serve all residents of the local community and any outlying areas.

The use of the library or its services shall be limited when excessive demands of a group or individual tends to curtail service to the general public.

The use of the library or its services may be denied for due cause, such as failure to pay penalties, stealing of library property, destruction of library property, disturbances of other patrons, or any other objectionable conduct or illegal conduct on the library premises.

Library Cards/Library Registration

Requirements to become a registered library borrower:

  1. Applicant must present one of these items showing his/her current residence:


–  Driver’s license

–  Car registration

–  Current utility bill

–  Property deed

–  Current tax receipt

–  Michigan ID card

–  Student report card

–  Voter registration card

–  Current bill/major credit card



  1. Complete and sign a library registration form.

All borrowers must be registered and/or have a valid Michicard to borrow library materials. Materials cannot be checked out until all registration requirements are met. First-time borrowers may check out one item only.


Special Borrowers

Issuance to Minor – children between the ages of 5 through 14 years may become registered borrowers with written permission of parents/guardians. Those immediate family members of the child will be held financially responsible for the books and other materials which the young patron borrows and damages or fails to return.

Even if a dog, another child, or an Act of God renders the books or other library materials unfit for further library circulation, the legal guardian of the child borrower assumes full financial responsibility for the items charged out to the child and must pay for them at replacement costs.

Special Needs – those patrons who have special needs should contact the librarian for alternative services.

Library Staff – all materials borrowed by staff members must be signed out. Staff may not charge out an item on hold for another patron. Staff are not expected to pay overdue fines, except for fines or fees for Interlibrary Loan materials.

Reserved Materials

Patrons may call the library to request specific material. This material will be held when available for a period of one week.

Any library material may be picked up by messenger, as long as the actual borrower has personally called and given permission or given written permission.

Loan Period

Books and Books on Tape

  1. Two weeks for most books; materials with special loan periods will be marked as such.
  2. Reference books do not circulate.
  3. Interloans are due the date indicated by the lending library (See Interlibrary Loan Policy).
  4. Most items may be renewed up to 2 times as long as they are not on the reserved list.
  5. Books may be renewed 1 time by phone.





  1. Current issues of periodicals may not be checked out.
  2. All other periodicals may be checked out for two weeks, with no renewals.
  3. Only 2 issues of a particular magazine title may be checked out at one time unless special consideration is given by the librarian.

Special Loans

Occasionally, a situation may arise in which a borrower may request an extended loan period. Such situations might be, but are not limited to, vacations or teacher loan for school projects. In these situations, the borrowers must submit a request in writing and will be granted at the discretion of the librarian.


Depending on the depth of the library’s collection, one or two books on a subject is the limit for a known school assignment or collection.

Books Circulated At One Time


Juveniles (children under 14)………………..5

Periodicals same title…………………………2

Periodicals various titles……………………..6

Books on Tape (Juvenile)…………………….2

Books on Tape (Adult)……………………….5

Harlequin-type paperbacks…………………..10


**Limitations within subject or genre categories also exist**



An overdue charge of .25 per day is charged for books (fines accumulate up to $5.00), 1.00 a day for DVD’s (fines accumulate up to $7.00).

Any item which has been overdue for more than 4 months will be considered lost and the patron will be responsible for replacement costs.




Claims Returned

A claims returned is when a patron has received an overdue notice and is claiming that he/she has returned the materials. The first item claimed returned not found will be accepted by the library. The second item claimed returned not found will be reevaluated by the librarian. The third item claimed returned not found will not be accepted. Claims returned must be made within 3 months from the due date. In the event that a patron attempts such a late claim, one search for the material at the time of the claim will be made and if it is not found, it must be considered outstanding and no further search will be made.

Lost and Damaged Materials

Any patron who borrows materials from the Colon Township Library is responsible for returning them in a timely manner and in good condition.

When a patron reports the borrowed material lost or fails to return it, the patron will make restitution to the library by paying for the materials.

A patron is required to pay for materials when it is returned only if, in the librarian’s estimation, it is beyond repair, or in the case of cassettes, not useable.

If any item has to be replaced, the patron will be charged the full cost of the item based on shelf list or other purchasing information.

In case of fire or other natural disasters, the library will advise the patron of the dollar value of lost books/materials to be submitted to the insurance agency.

Library Privileges Suspended

When library privileges are suspended, the patron may not borrow library materials. Library privileges are suspended for the following reasons:

  1. When the patron has materials checked out that have not been returned or,
  2. When the patron owes for outstanding fines or for lost or damaged materials.

Exceptions to suspending privileges due to reason #2 can be made when the patron shows good faith by making payments on an existing fine or bill.




A patron may appeal his/her suspension by:

–        Submitting a written appeal request for reconsideration to the library board (at least 1 week prior to the monthly meeting) or

–        Attending a library board meeting to discuss the appeal.